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How to choose the right iPaaS for your company

Here is our guide how you can choose the iPaaS solution that would suit your team

In today's fast-paced business environment, integrating and automating your workflows is essential for success. iPaaS, short for Integration Platform as a Service, takes center stage in achieving this objective by simplifying the process of data flow, saving time, ensuring scalability, and delivering numerous other advantages. However, with the multitude of options available, how do you choose the right iPaaS for your company? In this article, we'll explore the critical parameters to consider and compare some popular iPaaS solutions, including Zapier, Power Automate, Integromat, and n8n. Let’s go!

Data Protection

Data security is paramount, as it ensures your data remains safe and compliant with all the relevant regulations.

  • Zapier: While Zapier offers data protection features like encryption in transit and at rest, its security is primarily focused on the connectors it uses. It is also essential to note that using Zapier in Europe may raise GDPR compliance concerns, as the responsibility for data protection extends to the apps you connect with and, and their measures should align with GDPR standards, besides that Zapier stores data in the cloud.
  • Microsoft Power Automate: As part of the Microsoft ecosystem, Power Automate benefits from robust data security practices, especially when working within Microsoft 365. It offers advanced data loss prevention capabilities, adding an extra layer of protection against data leaks. This comprehensive approach to data security ensures that your organization can maintain GDPR compliance and handle sensitive data with confidence.
  • Make: This tool is known for its comprehensive approach to data security, places a strong emphasis on the encryption of data during both transfer and storage. The platform has undergone the necessary measures to ensure its compliance with GDPR regulations. To further strengthen data protection, Make also offers features such as automatic backup.
  • N8N: N8n stands out in the realm of data protection by offering users the valuable option of on-premises deployment. This means you can install and operate n8n within your own IT infrastructure, granting you full control over your data security. This level of control is particularly advantageous for businesses with strict data protection requirements or concerns. For hosted plans, data is stored within the EU - on servers located in Frankfurt, Germany.

Ease of Use

Taking into account factors such as the intuitiveness of the interface, the ease of setting up the integration and the availability of templates or pre-built workflows is important to consider in regard with the needs of technical and non-technical users.

  • Zapier is widely recognized for its user-friendly interface, making it an excellent choice for those new to automation. Its intuitive platform is designed to simplify the integration process for users who may not have extensive technical experience. Zapier also offers a library of pre-built workflows, known as Zaps, which can significantly ease the setup process for common automation tasks.
  • Power Automate is known for its seamless integration with various Microsoft products, especially with Microsoft’s Power Platform (Power BI, Power Apps), that simplifies the “no-code” development of business processes. This strong integration with popular Microsoft tools creates a familiar environment for Microsoft users, which can contribute to its ease of use. If your organization relies heavily on Microsoft's suite of applications, Power Automate can provide a truly user-friendly automation solution.
  • Make stands out with its visual builder, simplifying the creation of intricate workflows. While it offers the power needed for complex tasks, the visual interface makes it accessible to users who have some experience with automation. This makes it an excellent choice for those who have outgrown basic automation tools but are not yet experts in the field.
  • N8n's no-code interface is user-friendly, making it accessible for beginners. It provides a gentle learning curve for those who are new to automation. In addition, n8n is designed to give advanced users the flexibility they need to create custom workflows, even allowing them to add code written in JavaScript or Python. This balance between user-friendliness and versatility makes it an attractive option for a wide range of users, from novices to automation experts.


Here we examine the solution's ability to handle increasing data volumes, more complex integrations, and growing user numbers as your business expands.

  • Zapier: The scalability of Zapier depends on the plan you select. Companies with growing automation requirements may encounter limitations on the lower-tier plans and should choose Zapier's premium plans that offer more tasks per month, quicker task intervals, and premium app support.
  • Power Automate offers excellent scalability, particularly for enterprises. Its integration into the Microsoft ecosystem, especially with Azure Logic Apps, provides seamless scalability for businesses that rely heavily on Microsoft 365 and related tools. As your organization grows, Power Automate can efficiently handle increased workflow demands and allows comprehensive orchestration capabilities for multi-step and long-running integrations.
  • Make provides scalability through its "packages," enabling you to select a plan that matches your specific requirements. Whether you're a small business or a large corporation, Make's flexible pricing structure ensures that you can scale your automation efforts as your organization grows.
  • N8n's self-hosted option gives you control over your server infrastructure, making it highly scalable. This control allows you to adapt your n8n workflows to handle increasing demands as your organization grows. It's a robust choice for businesses that need scalable automation solutions while maintaining data security.


It is also important to determine the level of customization the iPaaS offers before choosing one, including the ability to create tailored integrations, modify existing workflows, and adapt the platform to your specific business needs.

  • Zapier is renowned for its user-friendliness, making it accessible for a wide range of users. However, in terms of customization, it may have limitations when it comes to highly advanced integrations and workflows. This is because it excels in simplicity, prioritizing ease of use, which might not be the best fit for businesses with complex, highly customized workflow requirements.
  • Power Automate: while Power Automate allows for the creation of highly customised workflows, it also seems to prioritize a more closed ecosystem where leveraging its customizability often depends on Microsoft's suite of tools. This, in turn, can hinder the seamless integration and automation of non-Microsoft applications, potentially restricting the software's overall customization versatility.
  • Make boasts extensive customization options, setting it apart as an ideal choice for users who need to develop complex, highly tailored workflows to address their specific business needs. The platform's visual builder simplifies the creation of intricate workflows, making it suitable for those who require a high degree of customization.
  • n8n: When it comes to customization, n8n is a standout choice. This open-source platform offers an exceptional degree of flexibility for creating highly customized workflows that cater to specific business requirements. If you have unique workflow requirements, n8n's "use code when you need flexibility, and UI for everything else" approach allows you to create workflows that exactly match your organisation's needs.

Cost and Pricing Model

Of course, it is crucial to assess the financial aspects of the solution, considering factors such as upfront costs, scalability of pricing as your usage grows, transparency in pricing structures, and the absence of hidden fees.

  • Zapier: Zapier provides a range of pricing tiers, making it suitable for a diverse user base. It starts with a free plan that caters to individuals and small businesses, although it has limitations. For larger organizations with more extensive automation needs, there is a business plan that scales in cost with features and usage. This flexibility allows you to choose a plan that aligns with your organization's specific requirements and budget.
  • Power Automate: The pricing structure for Power Automate is directly related to the plan you select. Options range from a free plan, suitable for individual users or small businesses, to per-user or per-flow pricing, which is ideal for enterprises with varying automation requirements. Importantly, the cost is tied to your Microsoft 365 subscription, which may be advantageous if your organization is already using Microsoft's services.
  • Make's pricing revolves around the concept of "operations." They offer a free tier, making it accessible for users with limited requirements. For those who need more extensive automation capabilities, affordable paid plans are available, providing increased operation quotas. This structure ensures that you can choose a pricing plan that meets your specific workflow needs while staying budget-friendly.
  • n8n: N8n distinguishes itself with an open-source version that is self-hosted and a basic version that is available at no cost. This makes it an attractive option, particularly for businesses with budget constraints. For enterprises seeking more advanced features and dedicated support, n8n offers enterprise plans. These plans provide the additional resources and services required to meet the needs of larger organizations.

The choice between iPaaS solutions depends on the unique needs and circumstances of your company. By carefully evaluating these criteria and comparing popular iPaaS solutions, you can make an informed decision that aligns with your business objectives and empowers your team with efficient and secure integration capabilities. If you need a more personalised approach to choose the right tool for your specific needs and how to optimize your processes integrally, you can also take a closer look at the collaborative workflows solution.

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